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Presentation features and functions

The Presentation workspace offers several important features and functions which mostly sit in the toolbar.

Some options only apply to specific presentation modes.

Toolbar

Navigator iconBack to Dashboard
Exits the workspace for the Dashboard.

Navigator iconNavigator
Opens the Navigator as a shortcut to other workspaces on the Agenda.

Add prompt
Available in the toolbar of discussion panels, if "Specific prompts" are enabled: Adds a specific prompt for that topic (slide) i.e. a prompt that only exists in that discussion.

Delete
Moves the selected objects to trash from where it can be restored within 10 days.

Restore from trash
Opens the trash can from which deleted content can be restored - or removed irrevocably. Deleted content is removed from trash automatically after 10 days.

Copy menu
The copy menu only applies to comments of the discussion feedback channel. Menu options:

    Copy to clipboard (Ctrl+c)

    Paste (Ctrl+v)

    Import wizard (for pasting or uploading external content)

    Download workspace content do disk

Sticky dot control
Opens the menu of Sticky dot controls such as Start/Stop allocation if Sticky dots have been specified for the workspace.

Select mode
Enables checkboxes for selection of multiple items (slides, comments). Required on touch devices.

Focus participants
Focuses - on confirmation - all participants on the item selected by the Facilitator. If participants are in a different workspace or view, participants are auto-navigated (pulled) to the Facilitator's view.

Focus is only available when there are participants in the meeting. It will open a closed workspace just in time to allow participants to enter.

Focus is useful and can be fun. However, if unannounced, 'Focus' can be disruptive and feel like you're pulling the rug from participants. Consequently, always warn your participants before you focus so that they can complete what they're doing before they are swooshed away.

Share screen
Lets you share your screen or delegate screen sharing to a participant.

Screen sharing is only available when the meeting is supported by a voice conference and there are participants in the meeting.

Open/close for participants
Opens (or closes) the workspace for participants. If no other workspace is open at the time of opening, participants are navigated (pulled) automatically to the workspace.

The meeting must be open before you can open workspaces.

Workspace settings
Opens the settings of the workspace which are organized in 'tabs'

Close with DONE.

Log out
Exits the meeting and the MeetingSphere application in an orderly fashion. Proper log-out tells the system that you have left intentionally saving efforts to restore the connection to your device. It informs the other participants directly that you are no longer in the meeting.

Help
The 'Help' menu gives access to the relevant page in online help, gives access to the 'next steps' instruction that is displayed in the empty workspace, opens MeetingSphere's support page and informs you of the version and release of MeetingSphere you are using.

Bottom status bar

Icon ParticipantsParticipants in the meeting
The Participants-in-the-meeting panel shows who is in the meeting. It also provides the Facilitator's controls for the voice conference.

Voice controls
In a voice conference, the status bar holds the personal voice controls for participating in that conference.

Icon Live chatLive chat
Opens 'Live chat', a simple chat which serves as a backup communication channel that runs across workspaces. Facilitators can switch off Live chat from within the panel.

Delegate slide control
Slide show only: Assign 'slide control' to a presenting participant (default: you) or 'all participants'. Assignment enables controls such as 'next/previous slide', 'zoom' and the thumbnail frame. A 'presenting' participant can also upload presentation files to the thumbnail frame.

Disable participant input
Disables input and editing by participants in the feedback discussion.

The Facilitator's editing privileges are not affected.

Other functionality

External links
MeetingSphere recognizes web links in the text of an instruction as well as in comments. Links will open in a new browser tab.

Open thumbnail frame
Slide show only: The left-hand (on phones: bottom) thumbnail frame holds the upload button (pdf, jpg/jpeg/png, svg, mp4) for presentation slides and provides thumbnails for each slide. Drag and drop slides into the desired sequence. Slides from a single pdf file can only be moved en bloc.

Upload presentation files
Slide show only: Upload the files for your slide show via the upload button which sits in the thumbnail frame. The upload dialogue will let you upload the following file types: pdf, jpg/jpeg, png, svg and mp4 (H.264 with acc or mp3 audio).

Open discussion feedback channel
When enabled, the right-hand (phones: bottom) feedback channel provides a fully featured discussion.